Terms & Conditions

Web site hosting and use - Terms and Conditions

South Shropshire Portal is provided for the benefit of the community of South Shrophire and enables community organisations, voluntary groups and parish and town councils to create and publish web content.

The South Shropshire Portal support team is committed to providing a high quality, accessible and responsive service.

South Shropshire Portal enables you to:

Community groups, voluntary organisations and parish and town councils may be included if they:
are geographically based in Shropshire

are non-commercial organisations or those providing some service benefit to the community
are national umbrella organisations with regional offices
provide accurate and full contact details as required by the service
By using South Shropshire Portal you ("you" as a representative of your organisation) agree to be legally bound by these terms, which shall take effect immediately on your first use of South Shropshire Portal. These terms may be revised at any time and updates posted online, so it is recommended that you review these Terms and Conditions regularly. Continued use of South Shropshire Portal after a change has been made signifies your acceptance of the change.

1. Your Use of the Portal

1.1 You may not copy, reproduce, republish, download, post, modify, reuse, broadcast or transmit or otherwise use, any content found on South Shropshire Portal, including text, images or logos except for your own personal non-commercial use.

This is subject to the material being reproduced accurately and not being used in a derogatory manner or in a misleading context. Where this material is being issued to others, the source (including the URL) and copyright status must be acknowledged. Permission for any other use must be obtained from the owner of the intellectual property. Please include your local Council Authority to apply for written permission. Please include your contact details name, address, telephone number and email.

1.2 You agree to use South Shropshire Portal only for lawful purposes, and in a way that does not infringe the rights of, or restrict or inhibit anyone else's use and enjoyment of South Shropshire Portal. Such restriction or inhibition includes conduct which is unlawful, or which may harass or cause distress or inconvenience to any person, or the transmission of obscene or offensive content. Where these restrictions are considered to have been breached, sites may be suspended for further investigation and if necessary, civil or criminal proceedings may be brought. Note - deleted pages are retained within the system for 3 months.

1.3 When invited to submit any contribution to South Shropshire Portal, you agree by submitting your contribution:
to grant us a non-exclusive, royalty-free licence during the term of this agreement, to use, store and maintain the content on a server for the purposes of providing the services in accordance with this agreement.

1.4 You are responsible for obtaining Internet access to South Shropshire Portal and that access may involve third party fees (such as Internet service provider or airtime charges). You must provide and are responsible for all hardware, software, skills and services you require to connect to the Internet, and all associated costs and charges.

You agree to:

provide true, accurate, current and complete information about yourself as prompted by the Service's registration form (such information being the "Registration Information") maintain and promptly update the Registration Information to keep it true, accurate, current and complete.

1.5 When you complete the registration process, you will receive a password and account designation. You are responsible for maintaining the confidentiality of the password and account, and are fully responsible for all activities that occur under your password or account.

You agree to:
immediately notify the South Shropshire Portal support team of any unauthorized use of your password or account or any other breach of security ensure that you exit from your account at the end of each session.

1.6 South Shropshire Portal cannot and will not be liable for any loss or damage arising from your failure to comply with this Section.

1.7 In setting up and operating a community website using and linked to South Shropshire Portal you must not:
Use the software tools or any part of the website for commercial business purposes
Sell, lend or otherwise allow any other person to use the software tools who is not a registered user.
Create links with other websites, without obtaining the relevant permission or authority where required

Notify, sell or otherwise inform any third party of the email addresses or other personal information for any commercial purposes Send unsolicited emails, sometimes referred to as 'Spam', to any persons.

2. Rules for your content

2.1 In setting up and operating a community website using and linked to South Shropshire Portal you must not:
Distribute any material on the website that:
infringes any intellectual property rights or is in breach of law, statute or regulation, including the Data Protection Act 1998 is unlawful, defamatory, libellous, threatening, harassing, racially offensive, obscene, pornographic, indecent or otherwise objectionable contains any viruses or other computer programs intended to damage, detrimentally interfere with, surreptitiously intercept or expropriate any personal information.

2.2 In setting up and operating a community website using and linked to South Shropshire Portal you must:
Monitor for libellous or defamatory material and must remove any such material when you become aware of its existence
Get a parent's or guardian's permission before taking part in any discussion forum if you are under 18 years of age
Take responsibility for any legal fees, damages or other expenses that may be incurred as a result of your publication
Maintain and promptly update the information on your site to keep it true, accurate, current and complete.

3. Our Right and Responsibilities to You

3.1 We will host your website until such time we terminate the agreement:
The software tools provided by South Shropshire Portal are intended to enable community organisations, voluntary groups and parish and town councils to establish their own websites.
As a Registered User, you are granted a non-exclusive limited licence to use the software tools for the purposes specified in these Terms and Conditions of Use. This software license may be terminated at any time at our absolute and sole discretion.

We will not be liable for any loss or damage that you may suffer as a consequence of such termination.
The software tools are provided on 'as is' basis. We do not guarantee that the software tools are free of faults or virusesand we do not warrant that the software tools are adequate for any purposes.
We do not guarantee that the Service will be provided nor do we guarantee its quality. We do not guarantee that any notice

will be given of any suspension or termination of the service. We do not undertake to provide any back-up facilities relating to the system and cannot be responsible for any loss or damage, including loss of data, whatsoever.
Virus protection - we make every effort to check and test material at all stages of production. It is always wise for you to run an anti-virus program on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system, which may occur whilst using material off South Shropshire Portal.

3.2 Your authorisation to use South Shropshire Portal automatically terminates without notice if, at our sole discretion, you fail to comply with any of the Terms and Conditions. On termination, you must cease all use of South Shropshire Portal and destroy all and any materials copied directly or indirectly from South Shropshire Portal. This does not limit our right to terminate at any time for Any Reason Whatsoever.

3.3 South Shropshire Portal content is provided for the benefit of the community of Shropshire. Because of the nature of community information and the necessity to rely on other contributors for information, South Shropshire Portal cannot guarantee the accuracy or endorse any of the information provided (i.e. that it will be error free or that defects will be corrected) and will not accept liability for damages incurred as a result of use of the service.

3.4 Links provided on South Shropshire Portal are provided to you only as a convenience and the inclusion of any link does not imply reliability and endorsement by us and we accept no liability in respect of the content.

3.5 Although the South Shropshire Portal support team may from time to time monitor or review discussions, chat, postings,transmissions, bulletin boards and the like on South Shropshire Portal, there is no obligation to do so and the team assume no responsibility or liability arising from the content nor for any error, omission, infringement, defamation, obscenity, or inaccuracy contained in any information within such locations on South Shropshire Portal.

4. Supply of Information
Registration Data and certain other information about you is subject to the provisions of the Data Protection Act.
Any communication or information transmitted by you as a registered user (registered means personal information entered by you for security and registrations purpose) on South Shropshire Portal by electronic mail or otherwise shall be treated as proprietary and confidential.
Any communication or information transmitted by you as a user with general public access and/or anonymous access to South Shropshire Portal by electronic mail or otherwise will be treated as non-proprietary and non-confidential. Anything transmitted by you may be used by us for any purpose, including, without limitation, broadcast, transmission, publication, reproduction, disclosure, posting and any other use whatsoever. Some information is collected and stored automatically when you visit the site. It is used to by South Shropshire Portal to customise the content and/or layout, to notify users about updates, to contact users for marketing purposes and is not shared with other organisations for commercial purposes.
This information includes:
domain name and email address of users of the websites
domain name and email address of visitors to the websites
e-mail address of those who post messages to our bulletin boards or chat areas
e-mail addresses of those who communicate with us via e-mail information volunteered by the user aggregated information on what pages users access or visit.

5. General
South Shropshire Portal grants visitors to the Site access to these pages conditional upon your agreement to accept the application of the laws of England to govern matters between us in relation to the Site and you agree to indemnify us and not hold us liable for the result of any actions you may take based on the information contained therein.

6. Our commitment to you
The South Shropshire Portal support team is committed to providing a high quality, accessible and responsive service to the community. However, if you believe that things have gone wrong, or have any comments please contact us by email,

webmaster@southshropshire.gov.uk or by phone on 01584 813259.